How to pull off Your Bibbo

EMB Tutor 1.8MB .
Dave Iverson's handy guide to that special "flip". Zipped and packaged with a sample race file so you can test your new knowledge.

Refresh your forms

New Forms for 2008 - Just start downloading.

Kombi Guidelines

Timing Workshop

See Dave's announcement in the sidebar.
Timing and Calculations Level 1 Test Study Guide on this page.

RA Clinic

Some materials:
Race Schedule creation process and where do I fit in as an RA?
Race Schedule Information Sheet 05-06
Race Schedule Template and where do I fit in as an RA?

Checklists:

• Race Checklist
• Race Day Checklist

Checklists you might want to edit and adopt.

1. To All Volunteers
2. An Email List of all volunteers. You will need this at some point. I won't bother reproducing KSC's list here.
3. You have a lot of people working on Race Day. Where does all the stuff go: Equipment Delivery on Race Day
4. Gatekeeper Instructions.
5. Hand-Timer Instructions
6. The Race Crew Manual from USSA.
7. Volunteer Sign-Off and Release Form.

Set up Your Club Data
Set up your Events

New Policies and Procedures

Policies regarding the website Website Policy for Clubs.

Coaches Guides

New Forms for 2008 - Just start downloading.
The FIS Rules and Documents List has all the FIS Rules and precisions from the Officials' CD.
The VARA Rules List has all of the various rules at each level.

Concussion Guidelines

Centers for Disease Control’s Concussion Tool Kit for Coaches All of the coaches should have a copy of this.

Timer and RA Packets and Guides

The Forms and Publications has everything: BID Forms, Head Tax, VARA Team list, World Cup Precisions, VARA rules, Eastern Modified BIBBO.
The Timer Documents List has a list of FIS and USSA rules regarding timers, manuals and setup diagrams, and checklists and forms. Alge, Tursh, ComTran program, startgate and finish photocells, Backup Hand Timers.

While you're here, check out the Program & Club Membership Information. Once there, you can get and fill out the membership form.

Vouchers

VARA's preferred entry method is for coaches to email bulk lists starting with the 2004-2005 season.
Entry Policy (rev. 7dec04) Entry Policy.
Entry Form to attach to your email
If you still need a voucher, then you now have two options:
(1) A sheet of four vouchers. Check that each voucher is about 4.5" x 3" when printed. Some computer/printer combinations have been messing that up.
(2) An on-line form that you can fill out and then print the nicely-typed voucher.

For your athletes

Code of Conduct: Conduct HTML or as Conduct PDF
Scholarship Information: Scholarship Information

Using the Website

Real-time updates: This website has been updated to allow individual clubs (and a few coordinators) to sign-in, to change race data, to update their own information. Please check out your club information in the Club List and make sure that everything is correct. After you get the account information ( write to us: toby@vara.org ), you'll no longer have to jump through hoops to correct your phone number or change the start time on that race in January.
Help Section: Setup Club Data

Tailored Lists: Since the site is run from a database, we can query that big list and just show you the information you want. At the bottom of the club details, you can find links to show all of your athletes who have renewed their VARA membership, or not. You can also see the races that your club is running. Look at the membership lists to see what I mean. Links are automatically made to the points lists at USSA for your convenience. Choose the appropriate season.

Real-time Calendar: Did we mention that the calendar is also real-time? Visit the Event List (big, long list form) or Event Calendar (calendar form). and play around a bit. You or any athlete or parent will be treated as a "guest" unless you Login. You can filter the data so you only get J3 and J4 races, for instance. You can print out event information for posting on the bulletin board. ( The information is as up-to-date as the host club has made it. ) Even has holidays included. Very cool. Results, when available, will be marked by this icon: [R] It will be clickable, and will take you to the results sheet, when we receive results here at VARA. Cancelled and postponed races are just as easy to keep track of.

Real-time Press Releases: You can post a press release / announcement for your racers or for all VARA racers. Council heads could talk about the previous weekend of racing. On the wednesday before your Saturday race, you can post the entry list; it's live for all the world to see, tagged with the date and time. If thursday brings a few more vouchers, simply "edit" your announcement. No more phone calls on Friday afternoon ! Turn on the answering machine and go have a pizza. Racers, parents, coaches, schools, clubs ~ all nine hundred and fifty-two gazillion of them ~ can look at the website instead of calling you in the middle of your dinner. (I told you this was cool.)
Help Section: Posting Alpha-List

If there is anything else you'd like to see, something you'd like us to try and dig up, give us a jingle: toby@vara.org .