Race Administrators

Please scroll through the entire page to view all info.

Welcome to the VARA Race Administrator page.

Thank you for your commitment to VARA racing,  to our clubs, and to our athletes. Your work is an integral part of VARA. 

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USS Race Administration Education Resources
Section 1: Race Result Software
Section 2: Event Administration


2024 VARA TD Assignments [Link] Coming Soon

US Ski and Snowboard Eastern Region [LINK]

VARA AO Page [Link]

Link to VARA Coaches Page [Link]

 ADMIN SKI RACING IS USED FOR VARA ONLINE RACE REGISTRATION. 

Before the season kicks off, here are a few new items essential for RA's.

VARA SR/U21/U18/16 Race Series Guidelines Page

VARA Open Races, VT Cup Series & George Tormey Series

Complimentary entries, for athletes in the following groups, to a maximum of 5 athletes.

•Athletes with less than 55 points contact RA directly to enter race (skip the line, no online registration required). If more than 5 in this group, first-come first-entered.

•Athletes with 55.00 to 74.99 points register and pay in advance in accordance with ROC policies. If none under 55, promptly after the race the ROC will refund entries to the best 5 point holders to actually start the race.

NOTES on the above: below is some discussion/clarification for the above new initiative.

The race organizer has some discretion on the 40-60 point group.  If Dartmouth wants to bring five college kids with sub-60 points, we try to make that happen. If Proctor wants to get 7 athletes into a race on the back of one kid with 58 points, we don't HAVE to let that one kid race, but at the same time we don't have to say no either. 

SYNC VT Cup Races and Geroge Tormey Series Races will be seeded randomly for the first run and flip field for the second run. 
All Open VARA Scored Races will be seeded by points. Flip 30 for the second run and bibo after 30.

AWARDS
All awards will be presented in the finish area unless otherwise designated, a minimum of 5 minutes, maximum 30  minutes after the final racer completes the course.

RESULTS:  The RA should post results on the VARA calendar (on your club page) after the completion of each race.

 

This is a brief guideline for RA's quick reference!

Where do I send stuff??

XML Results sent to: [email protected]  

Timing Report XML sent to: [email protected]  

Race Packet (PDF): [email protected] 


Race Entry Fees

Vermont Cup (U21, U19, Sr, U16) Races
SL: $65      PSL: $70     GS: $65           Super G: $75
2 Super G: Site Specific ($95 would be a suggestion)


Racer Admin Fees    (RA VARA Fee Form Auto VARA collection VIA ASR)
USSA Sanctioned FIS Races Fees To: USSA, EASEF
USSA Scored Races Fees To: VARA, USSA, EASEF
USSA Non-Scored Races Fees To: EASEF for State Championships & Regional Championships. To VARA for Non-Scored States Champs and open mixed-age races

Racer Admin Rates

USSA:     $12 per start for scored races
EASEF:    $3*per start Scored $ FIS / $3 per start non-scored races only if they are States Championships and or USSA Eastern championship events      
VARA:      $2 per head per start - for all scored USSA VARA races U16-SR,  non scored "open" events including mixed age classes, U14/12 Tri Council events and  VARA U16, U14 State Championships. For divisional FIS races, there is a 1$ per head fee to VARA.
Head tax fees will automatically be collected through the online race registration system with Admin Ski Racing (ASR)

Total Fees Due:
FIS Race: $15 – USSA 12+ EASEF 3

USSA Scored: $17 – USSA ($12), EASEF($3), VARA($2)

Non-Scored State Championship: $5 – VARA ($2), EASEF ($3)

Scored State Championship: $17 – USSA($12), EASEF ($3), VARA($2)

Divisional FIS- $1 per head to VARA

1 Start = 1 Athlete out of the start gate.
Total Starts = Number on First Run Start List – 1st Run DNS – Waived Athletes 

ALL VARA HEAD TAX will be submitted through ASR.

 

Eastern Amateur Ski Educational Foundation (EASEF) The mission of the Eastern Amateur Ski Educational Foundation (EASEF) is to offer financial support to young athletes to enable them to participate in and pursue competitive winter sports opportunities. Twenty percent of the funds are reserved for Junior athletes. Information and scholarship applications are available at the EASEF website, www.easef.org. For race organizers, EASEF donations are mailed to: EASEF/Alex Krebs - 99 Eldredge St, 211 - South Burlington, VT 05403

 

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What's App will be used for Race Day info sharing for coaches, AO's and ROC only.

VARA race entry procedures may vary with age class.

U16-U21 Scored Racing(Vermont Cups, GTS etc) More info below...

  • Participants are responsible for entering races based on the guidelines set forth for the race by the site. Entries are online through AdminSkiRacing, coaches must register on ASR for each race. 
  • It is the participant's and coach's responsibility for their own registration.

U14 Council Race Entry -It is recommended that councils run a random draw for 1st run and flip the field for the second run. 

Open Races - entries and announcements can be found on the VARA Calendar or on the Featured Clubs list on the homepage.

RESULTS: The RA should post results on the VARA calendar after the completion of each race.

VARA Race Entry Procedure Guidelines:

VARA member race administrators and Race Organizing Committees are responsible to ensure that all host sites required on-hill volunteers, officials, and staff are current members of VARA and USSA or that volunteers have followed proper protocol (filed proper paperwork) for race day.

Race administrators and Race Organizing Committees are responsible to ensure that all race participant entries and coaches are current members of VARA and USSA.

  • If race participant membership is not current for USSA, follow USSA membership procedures on site, if applicable, otherwise race entry is not allowed.
  • If participant competes for a VT program and VARA Membership is not current they may join the day of, on-site, online.
  • VARA club affiliated coaches MUST be USSA and VARA Members in order to have on-hill privileges. Coaches will need to show proof of membership if RA’s have not already confirmed proper memberships.

VARA race administrators need to have current VARA and USSA Memberships.

Eastern Region Staff Contacts - LINK HERE

 

IF YOU DEVIATE FROM THE GUIDELINES FOR AN EVENT – STATE IT EARLY AND CLEARLY DEFINE YOUR PROCESS ON THE RACE INFO PAGE.

VARA 2023 TD List
VARA RA TD LIST 2023

USS AO INFO PAGE
USS RESOURCES AO

RA Resource Sheet
2023 RA RESOURCE SHEET

USS RA TOOLS AND RESOURCES
USS RACE ADMIN EVENT INSTRUCTIONS

USS EAST WEBSITE
EAST Website Link

ADMIN SKI RACING
ADMIN SKI RACE REGISTRATION

VARA Race Assement Fee Form
Race Assessment Form

2019 PA List
19 PA List

2019 VARA Team
2019 VARA Team

2018 PA List
2018 Petitioning Athlete List

2018 VARA Team
2018 VARA Team

2017 VARA Team
2017 VARA team

2016 VARA TEAM
2016 VARA TEAM LIST

VARA TEAM 2015
2015 VARA Team List

2015 VARA Petitioning Athletes
2015 Petitioning Athletes