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USSA Online Event Scheduling: Now open! - If you are an administrator and you have not received an email from JJ Ehlers with your password to allow you to schedule events for the coming season, contact JJ in Park City (firstname.lastname@example.org). As a reminder, November 30, 2015, is the deadline for schedule agreements, a 25% late-fee will be assessed for all new competitions entered or payments made on existing competitions made after that date.
A Few Things for Race Administrators to Know
This is a brief guideline for RA's quick refrence!
Race Entry Fees
Vermont Cup (U21, U19, Sr, U16) Races
SL: $65 GS: $65 Super G: $75
2 Super G: Site Specific ($95 would be a suggestion)
Racer Admin Fees (RA Fee Form to be sent in with checks)
USSA Sanctioned FIS Races you owe: USSA, EASEF
USSA Scored Races you owe: USSA, EASEF
USSA Non-Scored Races you owe: EASEF (State Championships or RegionalChampionships)
Racer Admin Rates
USSA: $10 per start for scored races
EASEF: $3*per start Scored $ FIS / $3 per start non-scored races only if they are States Championships, and or USSA Eastern championship events *this fee changed from $5 to $2 Dec 2015 and back to $3 for scored racing in Oct 2016.
VARA: $2 per head per start - for all scored USSA VARA races U16-SR, non scored "open" events including mixed age classes including VARA U16, U14 State Championships
Send to: PO BOX 774 Woodstock , VT 05091 and include Racer Admin form and name and date of event. You may choose to have head taxes taken out through the online race registration system with AdminSkiRacing.
Total Racer Admin Fees Due:
FIS Race: $13 – USSA 10+ EASEF 3
USSA Scored: $15 – USSA ($10), EASEF($3), VARA($2)
Non-Scored State Championship: $5 – VARA ($2), EASEF ($3)
Scored State Championship: $15 – USSA($10), EASEF ($3), VARA($2)
1 Start = 1 Athlete out of the start gate in the first run.
DNS = No Start.
Total Starts = Number on First Run Start List – 1st Run DNS – Waived Athletes
VARA race entry procedures may vary with age class.
U16-U21 Scored Racing(Vermont Cups, GTS etc) More info below...
- Participants are responsible for entering races based on the guidelines set forth for the race by the site. Most entries will be required online through AdminSkiRacing however some sites may allow coach lists. Either way is is the participants responsibility to register and make payement (unless your coach has made other arrangements).
U14 Council Race Entry - Participant lists will be sent to the Race Administrator from clubs. Check the race fact sheet found on the VARA Calendar or club list on the homepage for further payment instructions for U14-U8.
Open Races - entries and announcements can be found on the VARA Calendar or on the Featured Clubs list on the homepage.
2016 VARA Race Entry Procedure Guidelines:
VARA member race administrator’s and Race Organizing Committees are responsible to ensure that all host site’s required on hill volunteers, officials, and staff are current members of VARA and USSA or that volunteers have followed proper protocol (filed proper paperwork) for race day.
VARA member race administrator’s and Race Organizing Committees are responsible to ensure that all race participant entries and coaches are current members of VARA and USSA.
- If race participant membership is not current for USSA, follow USSA membership procedures on site, if applicable, otherwise race entry is not allowed.
- If participant competes for a VT program and VARA Membership is not current they may join day of, on-site, online.
- VARA club affiliated coaches MUST be USSA and VARA Members in order to have on hill privileges. Coaches will need to show proof of membership if RA’s have not already confirmed proper memberships.
VARA race administrators need to have current VARA and USSA Memberships.
Please visit USSA East officials’ page for more information.
Race Entries -
The VARA Entry Guidelines for 2017
The AdminSkiRacing on line registration system is the recommended VARA online race registration program. You may choose to have your head tax taken out through the online registration AdminSkiRacing and they will issue the head tax check to VARA. This is highly recommended as it will reduce lengthy processing requests for head tax checks.
- All on-line prepaid entries are considered registered entries will be reserved on start lists.
- Coach athlete lists and or emailed entries are up to the discretion of the host site however these lists are NOT considered as registered until payment is made. VARA does not recommend accepting non paid entry lists. Payment by Check is at the discretion of the Race site, VARA recommends online race registration.
- Host sites MUST post all race registration procedures and exceptions on the race announcement that will be posted on the VARA website.
Entry Deadlines: Suggested approx. 48 hours before the race; you could still accept entries after this date to fill the race and add late entries to a wait-list if the race is already full. Make sure athletes know that they are on a wait-list.
Refunds: Any pull after the deadline is not entitled to a refund. Any refunds after the deadline are issued solely at the discretion of the Race Organizer.
VARA Team: VARA Team Athletes are comped for race entries for VARA/USSA events. The AdminSkiRacing on- line registration will allow VARA Team members to register without payment. Your race entry procedure for VARA team members for your events should be made clear on the race announcement. VARA head tax is waived for VARA Team members.
Coaches Lists: Coaches list entries are NOT considered paid entries. Clubs that submit an entry list and have DNS are expected to pay for that entry that did not show, unless there is a valid, verifiable reason. Competitors will be official entries once they have paid online. The race site has the right to bill clubs for no shows and it is expected that payment will be submitted. A no show is easily avoided by making a phone call or sending an email to the host site.
Setters and Officials: Setters and Officials (refs) should be selected and notified by the race organizers up to three days before the team captains meeting before the event. And they must meet USSA and VARA requirements.
For all VARA scored races, current VARA Members have priority over out of state entries. This means a race can fill with VARA Members only, and out of state entries will have to be turned away. If hosting a Vermont Cup (VC) and the race is filling up before the deadline; order of priority is as follows VT racers (U21, 19 SR,) U16, Out of state. If you are pulling b/c the race is full then pull out of state first and then by date of registartions. Your PROCEDURE MUST be posted on the VARA Website in your race announcement otherwise all VARA guidelines and procedures will take precedent.
IF YOU DEVIATE FROM THE GUIDELINES FOR AN EVENT – STATE IT EARLY AND CLEARLY DEFINE YOUR PROCESS ON THE RACE INFO PAGE.